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access_and_training_ucsb [2026/07/30 17:46] – old revision restored (2026/04/14 00:24) csdunhamaccess_and_training_ucsb [2026/08/25 20:12] (current) – saejinoh
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 +=====Access to UCSB Laboratories =====
 +
 +**1. Provide your project participant information**
 +//(If you have already submitted your information, please skip this step).//
 +
 +  * For personnel that are being added after a project has been approved or started, please provide your  [[https://app.smartsheet.com/b/form/a33f28779c664ee18f241ac624adaf70|Participant Information]].\\   
 +
 +**2. UCSB NetID Registration**
 +//(This step is not required for UCSB-based researchers).//
 +
 +
 +  * **Visiting Researchers:** Email Saejin Oh (saejinoh@ucsb.edu) to request an Annex Locator. Provide your university or professional email, full name, and date of birth.
 +  * Once you receive the Annex Locator, request your UCSB netID using the [[https://www.im.ucsb.edu/idm/manage|UCSB Identity Manager]] as a University Affiliate. Send the netID you chose to Saejin Oh (saejinoh@ucsb.edu) so she can activate the account. 
 +
 +
 +**3. Activate the Lab Hazard Assessment Program**
 +//(Local UCSB researchers already added to another lab hazard assessment may skip this step).//
 +  * Log in to [[https://www.ehs.ucsb.edu/programs-services/lab-safety-chemical-hygiene/laboratory-assessment-and-personal-protective-equipment|Assessment]] using your UCSB netID and log out.
 +
 +**4. Complete the UC Laboratory Safety Fundamentals Course**
 +//(UC-affiliated researchers can login to their own campus’ UC Learning Center to provide a copy of the class certificate.).//
 +  * Take the course online via the [[https://www.learningcenter.ucsb.edu/|UCSB Learning Center]] and save the **completion certificate**.
 +  * Email the **certificate** to Debbie Kleinpeter (BP-admin@cnsi.ucsb.edu).
 +
 +:!: If you have issues logging in with your UCSB NetID for **Step 3 and 4**:
 +  * Make sure that you've reset your password with the email instructions provided by Saejin Oh
 +  * Clear the cache data and reboot your PC
 +  * Try using a different web browser/PC
 +  * If none of the above works, email Saejin Oh (saejinoh@ucsb.edu) so she can submit a ticket to the IT team
 +
 +
 +**5. Submit the Chemical Hygiene Plan Attestation Form**
 +  * Read the [[https://ucsb.box.com/s/ac8y6kwml7d3g7kuqe9grhinwp14w8eg|SOPs]] and [[https://ucsb.box.com/s/83ptf60snk7jxwr2mrjqrghgzi8s7xhg|BioPACIFIC MIP Chemical Hygiene Plan]],\\    
 +  * Read [[https://www.ehs.ucsb.edu/sites/default/files/docs/chp/Chemical_Hygiene_Plan_2026.pdf|Section 2 ]] of the [[https://www.ehs.ucsb.edu/programs-services/lab-safety-chemical-hygiene/labsafety-chp|UCSB Chemical Hygiene Plan]]. \\   
 +  * Read [[https://www.ehs.ucsb.edu/sites/default/files/docs/chp/CHP2025Sec3.pdf|Section 3]] of the [[https://www.ehs.ucsb.edu/programs-services/lab-safety-chemical-hygiene/labsafety-chp|UCSB Chemical Hygiene Plan]].\\   
 +  * Download, sign, and email the [[https://ucsb.box.com/s/4bzet91f3n678uzyhcq98g1vlsdh9kv7 |Chemical Hygiene Plan Attestation Form]] to Debbie Kleinpeter  (BP-admin@cnsi.ucsb.edu). 
 +
 +
 +**6. Submit the Facilities Waiver Form**
 +//(This step is not required for UCSB-based researchers).//
 +  * Download, sign, and email the [[https://ucsb.box.com/s/sdvuwboyx2n6d3zng50ulhv4yaiwasvf |Facilities Waiver Form]] to Saejin Oh (saejinoh@ucsb.edu).
 +
 +
 +**7. X-ray Users Only**
 +  * Complete the online Radiation Safety Training course titled "Radiation Producing Machines" via the [[https://www.learningcenter.ucsb.edu/|UCSB Learning Center]].
 +  * Submit the completion certificate to Youli@mrl.ucsb.edu.
 +
 +**8. Symphony-X Users Only**
 +  * Complete the [[https://ucsb.box.com/s/iizg7vl56sjkeen9bu4fgp0fdyf1dhe9|Symphony X Attestation Form]] and email it to zjnett@ucsb.edu.
 +
 +**9. Schedule Instrument Training**
 +  * Once the above steps are completed, email the relevant project scientist to schedule your instrument training.
 +  * Include your UCSB netID, PI name, department, university affiliation, BioPACIFIC MIP proposal ID/project code, or recharge account number.
 +
 +**10. Acknowledge Your Addition to the Lab**
 +  * The project scientist will add you to the laboratory hazard assessment roster using your UCSB netID.
 +  * Log in to [[https://www.ehs.ucsb.edu/programs-services/lab-safety-chemical-hygiene/laboratory-assessment-and-personal-protective-equipment |Assessment]] and acknowledge the hazard safety assignment for the corresponding laboratory (OASIS 400 and 413 for Synthesis and Additive Manufacturing, Elings 2419 for X-ray or Elings 2417 for microrheology)
 +An example action item assignment in Assessment is shown below:
 +{{:access_and_training_requirements_for_bpm_092022.jpg?400|}}
 +
 +**11. PPE Safety Training and Pick-Up**
 +
 +* If you want your personal PPE please follow the procedure below. 
 +
 +  * Complete the PPE Safety Training Course in the Assessment/LHAT.
 +  * Schedule a PPE pick-up appointment via [[https://calendar.app.google/daViA8HNoFF2LTPBA |Google Calendar]]. Please provide required details: non-flammable lab coat, BioPACIFIC MIP as PI, preferred gender, and coat size.
 +  * For your scheduled appointment, please go to the [[https://maps.app.goo.gl/utKu5GnZCPu22sKf9 |Environmental Health and Safety offices (Bldg. 557)]]. Please contact Hector Acuña (hector.acuna@ucsb.edu) or Andrea Tufekcic  (andreatufekcic@ucsb.edu) with questions regarding this process. 
 +* Readily available shared PPE at different sizes will be available at the OASIS facilities. 
 +
 +**12. Lab Walkthrough**
 +  * Complete a laboratory safety walk-through with Zach Nett (zjnett@ucsb.edu) and/or David Fisher (dfisher@ucsb.edu) before gaining keycard access or unrestricted reservation access to equipment.
 +  * Download the [[https://ucsb.box.com/s/4bgkixey8b4ek4xer3uawapdr7tfggc1|Training Needs Assessment Form]] and bring it to your session.
 +
 +**13. Keycard Access**
 +  * **Visiting Researchers:** Email the Research Project Coordinator (saejinoh@ucsb.edu) to obtain a FOB for Elings and/or OASIS lab access. Return it on your last day at UCSB.
 +  * **UCSB Researchers:** 
 +  * For Elings Hall Lab Access: Apply for CNSI card access or update your existing card using the [[http://access.cnsi.ucsb.edu/Forms/form.php |CNSI online form]] (accessible via campus Wi-Fi or VPN).
 +  * For OASIS Lab Access: Apply for OASIS lab access using the [[https://app.smartsheet.com/b/form/20c25694a1cf4b798e4ab2142eb096ac |OASIS Access FOB request form]] to obtain a FOB that grants you access to OASIS labs. **ALL required documents must be on file prior to FOB access approval**.
 +
 +**14. Equipment Reservations**
 +  * Following training, reserve equipment online using [[https://ucsb.fbs.io/Anon/logon.aspx |FBS]] with your UCSB netID.
 +  * If using the equipment via an active proposal, ask a staff scientist to set up an internal BioPACIFIC MIP lab account for tracking usage.
 +
 +**15. Shipping Address**
 +  * For shipping reagents, samples, or supplies to BioPACIFIC MIP, please use the address below and include the name of the staff member you are working with in the attention line:
 +**For SAXS samples**
 +
 +Attn: [Staff Name]/BioPACIFIC MIP\\ 
 +California Nanosystems Institute \\
 +Elings Hall Room 3448 \\
 +Santa Barbara, CA 93106-6105 \\
 +
 +**For all other samples** 
 +
 +Attn: [Staff Name]/BioPACIFIC MIP\\ 
 +UCSB OASIS \\
 +71 S Los Carneros \\
 +Goleta, CA 93117 \\
 +
 +